Terms of Reference

Purpose： 

1. To enhance communication among Happy Bee Hives.

2. To provide a platform for Happy Bee Leaders to share their experiences.

3. To motivate and develop all Happy Bee related affairs.

4. Organize Hong Kong Wide functions for all Happy Bee Hives.

Membership :

One representative of Happy Bee Leader/ Assist Div Commissioner from each Division shall take part in the Happy Bee Hives Co-ordinating Committee.

Committee Members :

Commissioner-in-charge (Deputy Chief Commissioner and/or Assistant Chief Commissioner)

One Chairlady

One Vice-chairlady

One Secretary

13 Division Representatives (Note: Chairlady/Vice-chairlady/Secretary needs to take the role of Division Representative for their Division)

Headquarters Staff (In Attendance)

Terms of Appointment :

1. The terms of appointment shall be three years.  The Chairlady's appointment will be confirmed by an appointment certificate signed by the Chief Commissioner.  The Vice-chairlady's/ Committee members' appointment will be confirmed by an appointment letter signed by the Deputy Chief Commissioner (Membership Development).

2. One representative of Happy Bee Leader or Assistant Division Commissioner would be nominated to the Co-ordinating Committee by the Division. The Division representatives shall be elected among themselves to take up different positions of the “Happy Bee Hives Co-ordinating Committee”. 

3. Appointed members shall be eligible for re-election on the expiry of each term, but the total term of appointment for any continuous period for the Chairlady and Vice-chairlady shall not be more than two terms. Two months notice of resignation shall be given to Commissioner-in-charge, its vacancy shall be elected in the upcoming meeting.

Committee Meeting :

1. The Committee shall meet not less than three times a year.

2.The quorum of the Committee meetings shall not less than one third of the Committee members.

3. Any decision of Committee shall be approved by related Committees.

4. The Chairlady shall chair all Committee meetings.  In her absence, the Vice-chairlady shall act as the Chairlady at such meeting.

Votes :

1. At any meeting of the Committee, each Commissioner and Committee members shall be entitled to one vote on each matter.

2. In the case of any equality of votes, the Commissioner-in-charge shall have one casting vote.

Obligation： 

Committee Metal Badge： 

A metal badge will be given to the members of Happy Bee Hives Co-ordinating Committee to strengthen their sense of belongings and recognize their contribution to the Happy Bee field.

2021-2024 Happy Bee Hives Co-ordinating Committee